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How to Write a Job Application Cover Letter
Writing a cover letter is essential when applying for jobs. This is the perfect way to express how your specific skills are relevant to the open position. Wow your future employer with this simple cover letter example format.
Write a First Draft
Writing a first draft makes your letter concise and professional, states The Balance Careers. Organize your thoughts by making a list of what you’re trying to convey. Make sure you prioritize certain aspects like your previous job experience and why you would be a good fit for the position. Clearly state what position you’re interested in and why. Think about why you’re applying and what caught your eye about this specific position. Your cover letter will be easier to write after your thoughts are collected and organized.
Customize Your Salutation
When writing a salutation, make sure you know who you are writing to. Is this person the owner of the company or a Human Resources administrator? If you’re not sure, research the company to find out. Addressing your cover letter to a specific person shows initiative and attention to detail. After your salutation, start your letter with a short introduction of yourself. This gives future employers insight into who you are and the purpose of your cover letter.
Your cover letter should be no more than one page, so keep your points brief. Clearly state what position you are interested in and why. Explain why you are a good fit for the company because of your past job experience. If you have no similar job experience, let the employer know why you are changing career paths. Expand on your skills and give specific examples of how that skill set helped you at your last position. Name projects you’ve worked on and show results.
Close Your Letter
End your cover letter with a brief sentence and sign off. Thank the employer for their time and express your interest towards the job again. Let them know you’ll follow up with them if you do not hear back within a week and leave your contact information. Sign off with a professional farewell and leave room for a signature if sending a hard copy.
Edit and Proofread
As you finish writing your cover letter, make sure you take time to edit and proofread your document. Make sure it’s structured in a professional format with the company’s information, the salutation and introduction, the body of the letter, a brief closing sentence and farewell. Check for spelling and grammar mistakes to ensure a formal result. Make sure all names are spelled correctly, as well.
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How to Write an Eye-Catching Job Application Email
Learn how to apply for a job via email and get attention for your unique professional story.
There are a variety of ways to apply for a job. While many companies now rely on an applicant tracking system or ATS, others may require that you apply via email. In this article, we’ll go over what you need to apply for a job via email, how to write a standout email, and other tips you can use when applying for jobs in this manner.
What is a job application email?
There may be times when a company requires that you submit your job application via email, rather than through a job portal like an ATS. When that happens, they will typically outline how to do so in the job description, noting what materials you should send, the email address you should use, and even potentially what you should note in the subject line.
What you need to apply to a job via email
When you apply using email, you will have three major requirements: a clear subject line ; the email body in which you explain who you are, your qualifications, and your interest in the role; and attachments .
There are two options when it comes to the body of your email:
Abbreviated cover letter : If you choose to attach your cover letter, consider abbreviating it in the body of your email so that the recruiter or hiring manager gets a sense of your experience and skills.
Full cover letter : Rather than attach your cover letter, you can copy and paste it into the body of your email. With this option, your email body will function as your full cover letter.
What attachments should you include in a job application email?
It’s important to review the job description and take note of requested attachments and any formatting specifications, such as whether you should submit your materials as PDFs or another file extension.
Typical email job application attachments:
A job application email differs from a job application follow-up email in which a candidate reaches out via email to a recruiter or hiring manager after first applying for a job elsewhere, usually via an ATS.
How to write a job application email
As you would with any other job application, take time to review the job description, identifying the experience and skills you have that align directly with the role. These details will inform your email body ( cover letter ) and will also convey the research you’ve done about the role and company.
Once you have all the relevant information, it’s time to begin crafting your email.
1. Write a clear subject line.
The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, “Application: Position Title, Your Name” or “Application for Position Title: Your name.”
2. Include a salutation.
Review the job description to see whether the company wants you to address your email to a specific employee or hiring manager. If not, you may determine who the hiring manager is by researching their title on the company’s LinkedIn page. If that information is not available, keep your salutation generic with a simple “To Whom It May Concern” or “Dear [Department] Hiring Team.” Learn more about how to address a cover letter .
3. Introduce yourself in the first sentence.
Get direct in your first sentence and treat it like a resume objective. State who you are, the amount of experience you have or what you’re currently doing, and that you’re writing to apply for the role. If someone referred you, mention it.
4. Turn your cover letter into the body of your email.
The body of your email can either be your full cover letter (if you choose not to attach it) or an abbreviated version of your cover letter (if you choose to attach it). As with a standard cover letter , you’ll want to discuss your experience, your unique fit for the role, and any accomplishments that speak to your larger impact.
5. Close with details.
As you conclude your email cover letter, reiterate what you want and why you’re interested in this role at this particular company. State the documents you’ve attached and your availability for next steps.
6. Sign your email.
Sign your email with your contact information, including your full name, phone number, and email. If you have a website, include the address.
7. Attach your materials.
Make sure to attach all required materials, such as your resume, in the appropriate format.
8. Proofread before you hit “send.”
Review your email for any typos or grammatical mistakes. As with a formal cover letter, you want to make sure your email is error-free so a recruiter or hiring manager can see your attention to detail.
Learn more: How to Use Resume Sections to Shape Your Professional Story
Job application email samples
Below, you’ll find two sample job application emails, one from a recent graduate with little experience and another from a mid-career applicant seeking to advance.
[Subject line] Application: Junior graphic designer, Kenan Sampson
Dear Creative Hiring Team:
My name is Kenan Sampson, and I’m writing to apply for the junior graphic designer role on your team at X. I recently graduated with my BFA in graphic design.
I’ve been especially impressed with X’s B-corp status and its mission to connect volunteers with meaningful and impactful experiences. During my time at XYZ University, I volunteered with a local composting group while completing two separate internships, one at the creative agency ABC Designs and the other at A to Z Corporation.
During my internships I:
Designed original assets, including logos, landing pages, and templates
Retouched work to meet each client’s specifications
Met with clients as part of the graphic design team to receive and implement feedback
I appreciate the challenge of bringing an idea to life through visual web-based mediums, and I’m interested in applying my experience to your company’s needs. I’m an organized team player with strong attention to detail, traits that will serve me well at X.
I’ve attached my resume and two samples of work I completed as part of my internships. I’m available to discuss my experience and skills at your convenience.
[Clear subject line] Senior copywriter application: Samantha Dent
Dear Mr. Morley:
I’m writing to apply for the senior copywriter role at X. My name is Samantha Dent and I have over six years of experience strategizing, creating, and revising compelling copy for an array of e-commerce brands, such as X, Y, and Z.
Most recently, I’ve been working as a copywriter at ABC, a company dedicated to servicing small businesses in the e-commerce space. I handle copy needs for six different clients, ranging from plant delivery services to cookware. I regularly develop distinctive value-driven language for each digital campaign that drives action, and my clients see results thanks to those efforts. For instance, X experienced a 3% increase in sales and a 12% increase in engagement across their social media platforms after our most recent end-of-the-year campaign.
I’ve appreciated my time at ABC, but I’m eager to continue growing in my career. I’m now interested in finding a senior copywriter role at a company that prioritizes empathetic, values-first copy. I believe that opportunity is at X, where I can more impactfully manage campaigns and contribute to the team’s strategy and leadership.
I’ve attached my resume, a more in-depth cover letter, and writing samples. I look forward to discussing this role in more detail.
Job search tips
As you continue your job search, take some time to build interviewing skills, so that you can walk into your next interview feeling confident. Use these resources as a starting point:
11 Interviewing Skills to Benefit Your Career
Practice Interview Questions: How to Tell Your Story
10 Examples of Strengths and Weaknesses for Job Interviews
Questions to Ask at the End of an Interview
Write better emails or letters with Coursera
Taking online courses, like University of Colorado Boulder’s Business Writing course, can be a great way to improve your writing skills and get further in your job search. Get access to this and more than 7,000 other courses, guided projects, specializations, and professional certificates with Coursera Plus .
This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.
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Job Application Email Examples and Writing Tips
Alison Doyle is one of the nation’s foremost career experts.
How To Apply for a Job via Email
- What To Include in Your Job Application Email
Tips for Writing an Application Email
Job application email examples, frequently asked questions (faqs).
There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.
A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.
Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples.
- Take the time to write a cover letter and use it to show the hiring manager why you're a well-qualified candidate for the job.
- Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
- Be sure to include your name and the job for which you're applying in the subject line of the message, so your email is sure to get opened and read.
What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.
Use a professional email account. The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as email@example.com.
Have your resume ready. Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.
You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.
Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.
Choose a file name for your resume. When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.
Be professional. Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.
Include a cover letter. When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.
Attach your documents. Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.
Proofread and test your message. It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.
What To Include in Your Job Application Email
Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know
- Why you are writing
- Which job you are applying for
- What your qualifications are for the job
- What you have to offer the company
- How you will follow up or how the recipient can get in touch with you
When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:
Subject line: Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:
Subject Line: Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)
Salutation: If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”
First paragraph: In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).
If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.
Middle paragraphs: This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.
Final paragraph: Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.
Closing: Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.
Email signature: You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:
Margaret Hannon firstname.lastname@example.org 555-123-1234 linkedin.com/in/margarethannon
Don't forget about your resume. Attach it to the email message in the format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.
Review sample email cover letters to help you get started. Just remember to customize your message for every job opening.
Sample Email Job Application Message #1
Subject : Assistant Communications Director – Joseph Green
Dear Hiring Manager,
Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.
In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.
While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.
My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.
I look forward to hearing from you. Thank you for your consideration.
Joseph Green Joseph.Green@email.com 202-555-5252
Sample Email Job Application Message #2
Subject: Adjunct Instructor Position - Jane Lee
Dear Ms. Smith,
I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.
My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.
I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.
If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.
Thank you for your consideration.
Jane Lee Jane.Lee@email.com 454-555-4653
Do you need to send a cover letter when you email a resume to apply for a job?
If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.
What’s the best file format to use for a resume sent by email
Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.
CareerOneStop. " Online Applications ."
CareerOneStop. " Job Applications ."
Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”
Google. “ Google Docs .”
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An email cover letter
Learn how to write a cover letter or email to respond to a job advert.
Do the preparation task first. Then read the text and tips and do the exercises.
From : Laura Mazzanti To : David Kelly, HR Manager Subject : Application for sales manager position
Dear Mr Kelly,
I am writing in response to the job advertisement on the ABC Jobs website for the position of sales manager.
I have five years of experience in sales. For the last three years, I have worked as a team leader, managing a team of 20 sales assistants in a large store. I have experience in hiring, training and managing staff. I have good communication skills and I can speak Italian, Spanish and English.
I have attached my CV with more information about my background and qualifications.
I look forward to hearing from you soon.
- Be specific in the subject line and say what job you are applying for.
- Start your email with Dear Mr/Mrs/Ms + person's surname.
- Say where you saw the advertisement.
- Say which job you're applying for. You can use the sentence I'm writing in response to the job advertisement for the position of … .
- Write a short paragraph to say why you're suitable for the job. Mention your education, qualifications, work experience or skills.
- Attach a CV (also known as a résumé in the USA) with more information about your qualifications and background.
- End by saying I look forward to hearing from you soon or I hope to hear from you soon .
- Sign off with Best regards or Best wishes .
What kind of information would you include in your CV or résumé?
In my resume, I include information about my work experience, age, education, skills, and hobbies.
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In my resume, I include some information such as personal information, skills, portfolios, relevant work experience, previous workplaces, reasons for leaving jobs, and some of my outstanding personality traits.
My CV includes job experiences, educational background, and skills. Those are essentials for a resume.
In my CV I include short info about me, my professional skills and my hobby with a few of jokes. It's welcome in IT)
The kind of information that we should include in a résumé: - Personal information (Name, date of birthday, email, address, phone number...etc) - Education career - Work experiences - Skills - Habits
In my opinion, would include in CV or resume , picture person ( uniform), also information personal, Education , skills and qualification.
I would include personal information, for example, name, age, phone. Of course, there will be my soft and hard skills, work experience. And a bit of smile.
I usually include information like: my last experience in other works, my principal skills and why I want the job.
I would write down personal information such as name, address, Educational attainment, relevant skills for the job and work experience.
I have to write my education, skills and knowledge, relevant work experience. The next thing I would like to include my ielts marks, it is the best thing to get a desired job for me in abroad.
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Applying by email: Samples for your successful job application
Use these simple tricks to ensure you’ll make a great, professional impression on hiring managers everywhere!
When to email a job application
Nowadays when you look for a job, many large companies have an automated application system where you upload and submit your CV and other documents directly. However, some companies don’t yet have such online systems and request that you send your job application by email. Or you might be applying for a position without a formal listing at the suggestion of a recruiter or colleague. In such cases, you’ll probably need to send an email for a job inquiry. Even if you send your application by uploading it to an automated platform, you will still have to write and upload a cover letter along with your resume. No matter how it’s sent, the templates below can be used to get you started .
Should I send an email when I apply for a job?
Your application email is one of the most important messages you’ll send – so always go through the following checklist before you hit “Send”:
- Use a professional email address and signature
- Write a correct and informative subject line
- Be sure you have used the correct recipient's name, title and email addres s
- Name and format your attachments correctly
- Proofread, proofread, proofread!
Professional email address and signature
Informative subject line, recipient name and title, professional attachments, always proofread, more tips and tricks to really make your application stand out.
- Highlight your skills and achievements . This is the time to really show what you bring to the table and why you have applied to this specific job posting. When hiring managers read many applications in a day, you really want to be the one that stands out among the rest.
- Keep it professional and concise. The initial thoughts from your job application by email should be that it was concise and professionally written. These aspects show an underlying skill set and professional touches that are needed in all work settings.
- Place importance on your signature. We cannot stress the importance of having an accurate email signature enough. Accurate in the way of being professional, having up-to-date information, and any other necessary information about you.
- Don’t just copy and paste. The email samples below will save you a lot of time and headache because they have the basic information that should be included in your email; however, you can take it a step further. Customize the email template for your application or, as I like to call it, add a little razzle dazzle. It’s literally like adding glitter to an artistic masterpiece. You can throw in a few things about how well you think you will fit into the working culture (after doing the necessary research, of course). It is important for the hiring manager to see your interest and for you to demonstrate that you actually researched and still came to the conclusion you’d be a good fit.
- Always follow up but not too much. Don’t be shy, send a follow-up email! But do not send it too soon or frequently. A good rule of thumb is that after a week or so you should follow up with another email. If you continue to send a follow up email daily or so after that, this can be perceived as too aggressive and pushy. The hiring process can be a bit long, so it does require patience. If you’re demonstrating your impatience by sending a follow-up email a day later, this will only work against you.
What do you write in an email when applying for a job?
These samples are ready to be copied and pasted for your next application email or cover letter – just be sure to substitute the necessary information in the template.
Example emails for job application :
How to email a cover letter.
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Job search: Why follow-up after an interview?
18 email etiquette rules: Essential tips for personal & professional emails
Thank you email: How to say thank you meaningfully
Email Cover Letter Samples
Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.
The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.
Etiquette for Any Email Cover Letter
- Mention the title of the position you’re applying for in the subject line and body of your email.
- Explain where you found the job posting or how you heard about the position.
- Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
- List your full name and contact information in your email signature block (not just on your resume attachment).
- If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
- Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
- Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
- Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
- Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
- Don’t ever include your salary requirements unless otherwise directed by the potential employer.
Signature on Email Cover Letter
Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.
When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.
If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.
How to Format an Email Cover Letter
Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.
Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:
- Write a subject line that includes the position you’re applying for
- Address the company contact’s name in the salutation
- Clearly state what you’re hoping to accomplish in the first few sentences
- Summarize your strengths, skills and experience by connecting them to the job opportunity
- Use a font that’s easy to read
- Avoid typos in your message by proofreading
- Include a signature with your contact information
- Always send a .pdf file rather than a word doc or other format
Email Cover Letter Examples for Legal Professionals
Example #1: if you prefer to keep it brief..
Subject Line: Interest in Litigation Associate Position
To Whom It May Concern:
I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.
Thank you for your time. I look forward to hearing from you.
First Last Name
Example #2: If you’re relocating to the city where the job opportunity is located.
Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position
Dear Hiring Manager,
I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.
I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.
I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.
Example #3: If a colleague referred you.
Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary
I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.
I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.
Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.
Thank you for your time,
Example # 4: If you’ve been at your current position for less than one year.
Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm
Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.
I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.
Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.
Thank you for your time and consideration.
Example #5: If you want to dazzle the hiring manager with your qualifications.
Subject Line: Do you need a conscientious paralegal at your firm?
Dear Recruiting Administrator:
Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:
- More than ten years of progressively responsible legal experience;
- Bachelor’s Degree with Honors in Business Administration;
- Exceptional verbal, written and analytical skills;
- Advanced computer skills;
- Outgoing personality and “can-do” attitude.
I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs.
My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].
Thank you for your time and consideration,
Now, start writing your cover letter!
They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.
These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.
Start building out cover letters that will help you stand out and land the job!
How to Write a Job Application Email (With Examples)
Looking for a job can be a challenging and overwhelming experience. One way to stand out from other applicants is to write a job application email to send to potential employers.
Your email serves as your first point of contact with a potential employer, and it's important to make a good first impression. But where do you start?
In this article, we will explore the essential components of a job application email, provide job application email tips for crafting a strong email, and offer job application email examples that will help you stand out from other applicants. Whether you are new to the job market or are a seasoned professional, this guide will provide you with the tools and techniques you need to write a job application email that gets noticed.
What is a job application email?
A job application email is a message that a job seeker sends to a potential employer to express their interest in a job opening and to submit their application materials. This email typically includes a brief introduction, a highlight of the job seeker's qualifications and interest in the position, and an attachment or link to their tailored resume and/or cover letter.
A job application email can be sent in response to a job posting or as a follow-up to a networking conversation or informational interview .
In general, a job application email should be professional, concise, and tailored to the specific job and company. It is often the first impression a potential employer has of a job seeker, so it's important to take the time to craft a well-written and thoughtful message.
Why do you need a job application email?
While job applications are often submitted online on company websites or job sites, you may be asked to send your application via email. A job application email is an important part of the job application process, as it serves as your first point of contact with a potential employer. Here are some reasons why you need a job application email:
It introduces you to the employer
A job application email is your opportunity to introduce yourself to the employer and make a good first impression .
Sending the email directly to a potential employer demonstrates that you are an experienced professional who is serious about finding a job. It also provides an opportunity for you to showcase your communication skills and demonstrate that you are articulate, professional, and able to write in a clear and concise manner.
This is your chance to show that you are a candidate worth considering.
It demonstrates your interest in the job
Sending a job application email shows that you are genuinely interested in the job.
Mention the job title and the company name to make it clear that you are applying for a specific role at a particular company. This shows that you have done your research and are genuinely interested in this opportunity.
Show your enthusiasm for the job position by expressing why you are interested in this role and this company, including industry specific language and industry knowledge. Mention what you find compelling about the company, its culture, or its mission.
Emphasize your interest in the job listing with a call to action, such as asking for an interview or a follow-up call to discuss your application further. Provide your contact information, including your phone number and email address, so the employer can easily get in touch with you. This can help you stand out from other applicants who may have simply submitted a generic application.
It highlights your skill set and qualifications
In your job application email, you can highlight your relevant skills, qualifications, and experiences that make you a good fit for the job.
Identify the skills that are required for the job, and highlight any that you possess. These might include technical skills, such as proficiency in engineering concepts like a particular software or programming language, or soft skills, such as communication, teamwork, or problem-solving. Even if you don't have direct experience in the field, highlight any transferable skills that may be relevant to the job. For example, if you have experience with managing projects, this could be a valuable skill in many different roles.
Use examples from your previous work experience and highlight any notable accomplishments that demonstrate your ability to succeed in the job. For example, if you have received an award or recognition for your work, mention that in your email. Include metric-driven achievements to demonstrate yourself being a valuable asset to the company.
If you have relevant education or training, such as a degree or certification, mention that in your email. You should highlight the qualifications that are most relevant to the job and that demonstrate your ability to succeed in the role. By doing so, you can make a strong case for why you are the right candidate for the job.
It allows you to personalize your application
A job application email allows you to personalize your application and tailor it to the specific job and company. This can help you make a stronger connection with the employer and increase your chances of being selected for the position.
Personalizing your application materials requires attention to detail and a willingness to go the extra mile. A thorough work ethic and attention to detail are two important qualities that many employers look for in candidates, and personalizing your application can demonstrate those skills.
A personalized email also demonstrates that you are taking the job application process seriously and are willing to put in effort to make a good impression. This can help you stand out from applicants who send generic, impersonal emails.
It sets the stage for future communication
By sending a job application email, you are initiating a conversation with the employer and setting the stage for future communication. This can help establish a rapport with the employer and increase your chances of being invited for an interview.
As stated above, remember to include your contact information in your email and express your interest in engaging in further communication in the future.
Is a job application email the same as a cover letter?
A job application email and a cover letter are not exactly the same, although they serve a similar purpose.
A cover letter is a separate document that accompanies your resume, typically upon employer requests, and it provides more detailed information about your qualifications, skills, and experience as they relate to the specific job you are applying for. A cover letter typically includes an introduction, a brief summary of your qualifications, a statement of your interest in the job, and a closing paragraph.
A job application email, on the other hand, is an email that you send to the employer with your resume and other application materials attached. The email serves as a brief introduction to yourself and your application, briefly summarizing your qualifications and interest in the job.
Depending on the employer's application requirements, you may need to submit both a job application email and a cover letter, or one or the other.
How to write a job application email and what to include
Writing a job application email can seem like a daunting task, but with a few simple steps, you can craft a professional and compelling message that will help you stand out as a strong candidate. Here are some tips on how to write a job application email:
Use a clear and professional subject line
Since hiring managers receive emails often and can have a crowded inbox, make sure you have a clear subject line to make it easier for them to filter application emails. The subject line should be professional and clearly state the purpose of your email as a job application, along with the specific job title or reference number if one is provided. You also want to include your full name in the subject of your email.
Here is an example of a clear email subject line:
"Application for Marketing Manager Position - John Smith".
Address the recipient appropriately
When addressing a job application email, it's important to use a professional and appropriate tone. Here are some guidelines on how to address a job application email:
- Use a professional greeting: Start with a professional greeting such as "Dear [Hiring Manager's Name]," "Hello [Hiring Manager's Name]," or "Dear [Name of Recruiter]"
- If the name of the hiring manager is not provided in the job description or online, use a generic greeting such as "Dear Hiring Manager,"
- If you're unsure about the gender of the hiring manager, use a gender-neutral greeting such as "Dear [First Name] [Last Name],"
- If you're replying to a job posting that specifically states how you should address the email, follow the application instructions provided.
- When in doubt, err on the side of formality and use a more formal greeting.
Remember, your email should be professional and well-written, so take the time to proofread it before hitting send.
Begin with an introduction
Start the email with a brief introduction of yourself, including your name and the position you are applying for. Use the first paragraph to state your purpose for writing. Express your interest in the position and explain how you found out about the job, including the date and website you found it on.
The body of your job application email
In the body of the email, highlight your relevant qualifications, experiences, and skills that make you a good fit for the position. You can also include links to your online portfolio or work samples. Keep this section concise and to the point.
End with a strong closing
For the final paragraph, conclude the email by thanking the employer for their time and consideration of your application. Express your willingness to provide additional information or to schedule an interview. You may also include a sentence or two on why you are interested in the company and how your experience and skills align with their mission or values.
End your application letter with a professional sign-off, such as "Sincerely," or "Best regards,".
Make sure all of your contact information is in your email before you hit send. Recruiters and hiring managers don't want to have to search for your email address or phone number. It's easy to include with a simple signature on your email.
Here is a template you can use for your email signature.
- First Name Last Name
- Phone number
- Email Address
- LinkedIn profile URL and any other relevant social media links
Include relevant attachments
Be sure to attach your resume and any other relevant documents, such as a cover letter or reference list, to the email. Make sure the documents are named appropriately and in a professional format, such as "John-Smith-Resume" and "John-Smith-Cover-Letter".
Before sending the email, make sure that you're using a professional email address and your contact information is up-to-date and easy to find. Also, proofread it carefully to catch any typos or errors. You may also want to have someone else review the email to ensure it is clear and professional.
Remember to keep your job application email concise, while also highlighting your relevant qualifications and enthusiasm for the position. This will help set you apart as a strong candidate and increase your chances of landing an interview.
Job application email samples
Subject: [Job Title] Application - [Your Name] Dear [Hiring Manager's Name], I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization. I have [X years] of experience in [specific industry or job function], and I have a Bachelor's degree in [related field] from [University Name]. In my previous roles, I have demonstrated my ability to [list specific achievements or responsibilities that relate to the position you're applying for]. I am a motivated self-starter with excellent communication and interpersonal skills. I am comfortable working in a team environment and can adapt to changing priorities and demands. I am also committed to continuous learning and development and have pursued additional training in [relevant certification or training programs]. I am excited about the opportunity to contribute to [Company Name]'s success and to take on new challenges that will help me grow both personally and professionally. I am confident that my skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further. Thank you for considering my application. I have attached my resume, and I would be happy to provide additional information or references upon request. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
Job application email sample for experienced professionals
Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on your job portal. With [X years] of experience in [Industry/Field], I believe that I possess the skills and qualifications necessary to make a valuable contribution to your team. In my current role at [Current Company], I have been responsible for [Key Responsibility or Achievement]. Through this experience, I have developed a strong understanding of [Related Skill or Knowledge]. Additionally, I have experience in [Related Skill or Knowledge], which I believe would be particularly relevant to the requirements of the [Job Title] position at [Company Name]. I am confident that my skills and experience would be an asset to your team, and I am excited about the opportunity to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Value or Mission Statement], and I believe that my values align with those of your organization. Please find attached my resume for your consideration. I would welcome the opportunity to discuss my application with you in more detail, and I am available for an interview at your convenience. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
Job application email template for a mid-level professional
Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am excited to submit my application for the [Job Title] position at [Company Name]. As a mid-level professional with [X years] of experience in [Industry/Field], I am confident that my skills and experience make me a strong candidate for the role. In my current position at [Current Company], I have honed my skills in [Key Responsibility or Achievement], which I believe would be a valuable asset to your team. I am particularly drawn to [Company Name]'s reputation for [Company Value or Mission Statement], and I am eager to contribute my expertise to help achieve the company's goals. In addition to my experience, I hold a [Related Degree or Certification], which has equipped me with a strong foundation in [Related Skill or Knowledge]. This knowledge has helped me to [Related Achievement or Accomplishment], which I believe would be directly transferable to the [Job Title] position. Please find attached my resume and cover letter for your review. I am excited about the opportunity to further discuss my application and how my skills and experience can benefit [Company Name]. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
Job application email example for fresh graduates
Subject: Job Application for [Position Name] - [Your Name] Dear Hiring Manager, I am writing to express my interest in the [Position Name] role advertised on [Company Name]'s website. As a recent graduate in [Your Field of Study] from [Your University Name], I am excited about the opportunity to apply my skills and knowledge in a professional environment. During my academic career, I have gained valuable experience through various internships and volunteer work. I have developed a strong work ethic, attention to detail, and the ability to work well under pressure. Additionally, my excellent problem-solving and communication skills have helped me build strong relationships with clients and colleagues. I am confident that my academic achievements, coupled with my work experience, make me an ideal candidate for this position. I am a quick learner and passionate about contributing to the success of [Company Name]. I am excited to have the opportunity to work with a team of professionals and to learn from the best in the industry. Please find attached my resume and other necessary documents for your consideration. I look forward to the opportunity to discuss my qualifications and experience further. Thank you for considering my application. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
How to keep track of your job application communication
The best way to keep track of your job application communication is by using a job tracking tool. We recommend using Teal's Job Application Tracker to keep all of your job search information in one place. You can easily access important details about the jobs you've applied for, the companies you've contacted, and the people you've spoken to.
Within Teal's Job Application Tracker are communication templates to use as a starting point for follow up emails after applying for a job. Make sure to tailor it to the specific role.
With the ability to track your progress and set reminders for follow-up actions, you can stay on top of your job search and increase your chances of success.
By following these tips and tricks, your professional job application email will be stronger and help improve your chances of landing an interview for your dream job. Using a job tracker like Teal's can help you stay organized and focused on your goals. So why not give it a try and see how it can help you streamline your job search process?
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Nov 9, 2022
How to write a professional job application email with 6 samples and templates
Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.
Table of contents
So, you’re looking for a job and you know that a critical part of your success will be your email application.
In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .
Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).
How to write an email for a job application
The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).
The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.
What you need to apply to a job via email
Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.
Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.
Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!
Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:
- Cover letter
- Work samples (optional, but a nice extra!)
Here's a brief explainer if you don’t know what these are.
1. Cover letter
Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business.
We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there.
You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.
2. CV (resume)
Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.
Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared.
3. Samples of work (optional)
As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.
Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.
The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.
Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.
Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.
Best job application email tips
We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.
Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)
1. Send your application email and CV for review
Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.
Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.
2. Make a convincing pitch in the email body
Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.
Think of your email as an advert for you:
- A persuasive subject line gets the attention (and may result in opened email)
- A compelling email body makes the recipient want to learn more (and may result in opened CV)
- Convincing CV makes the recipient want to contact you (and may result in an interview)
The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!
3. Make it easy to contact you
Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.
Here are some of the things you should include in every job application email: Use this
- phone number
- social media links (LinkedIn and Twitter)
- portfolio links (optional)
4. Use a professional email address
Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!
Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?
(Don’t email this, we don’t know who owns it!)
5. Check the name of your resume file name
We’ve touched on the importance of using the correct formats for cover letters and CVs.
When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.
You never know where it might end up.
Here’s a formal naming convention: “Name - CV - Position,” for example:
- Arthur Shelby - CV - Binman at Shelby Company Ltd.
6. Use references if you can
Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?
Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.
7. Include social proof
Have you already done similar work for someone else? Show it!
Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.
Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.
Job application email format
Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below.
1. Subject line for job application email
What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.
The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:
Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails.
2. Email greeting for job application
Your email greeting should be polite and professional. Examples of that include:
- Dear (an oldie, but a goodie!)
If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.
3. How to start a job application email
First up, state the purpose of your email.
- I am applying for the post of (job name)
Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it.
After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations.
4. How to end an email job application
There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:
- Please can you provide me with details on the next steps in the process?
This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up.
Always ask for the next steps in the process at the end of every email job application.
5. Email signature for job application
Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you.
Job application email samples
We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed.
Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.
1. Simple job application email sample
This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to.
2. Email introduction for job application sample
The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations.
3. Job application status email sample
We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process.
4. Withdraw the job application email sample
Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.
You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample).
5. How to email HR for a job application update
When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update.
6. How to write an email to accept a job offer
Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.
Job application email template
Flowrite's email template for job application.
There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.
This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.
Our tool turns your words into ready-to-send emails, like this:
Final words on job application emails
In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.
It’s the way the world of recruitment works, and we know it can be frustrating.
But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.
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